5 Best Free Invoicing Tools for Freelancers in Europe 2025

Still struggling to manage client invoices with spreadsheets or PDFs? You're not alone. Even in 2025, thousands of freelancers across Europe are still wasting time on manual invoicing, chasing unpaid bills, and worrying about VAT compliance. The good news is you don’t need fancy software or a big budget anymore. There are powerful, easy-to-use free invoicing tools made for freelancers just like you.

I’m Riten, founder of Fueler, a platform that helps professionals get hired by showcasing their project work and results through assignments. In this article, I’ve handpicked the best free invoicing solutions tailor-made for freelancers in Europe. Why? Because if you're spending too much time invoicing, you’re spending too little time growing. And just like your work should speak clearly through a portfolio, your invoice should speak clearly about your professionalism.

Let’s explore the invoicing tools that let you bill smarter, faster, and legally—all without spending a cent.

1. Zoho Invoice

Zoho Invoice is easily one of the most comprehensive free invoicing platforms available today. Built by the same team behind Zoho CRM, this tool lets you send unlimited invoices, manage time-tracked projects, fix multilingual billing, and stay tax-compliant with EU VAT regulations.

Features:

• Unlimited invoices and clients, 100% free
• Customizable invoice templates, branding, and logos
• Multi-currency and multi-language support
• Time tracking and expense logging for projects

Pricing:

• Free Forever: No restrictions on features or usage
• Paid Add-Ons: None currently required unless combining with other Zoho Suite tools

How Zoho Invoice fits the freelancer lifestyle:

For European freelancers juggling international clients, Zoho’s multilingual support, EU-compliant tax settings, and beautiful recurring invoices make it a perfect foundation for getting paid faster and smarter.

2. Wave Invoicing

If simplicity is your style, Wave will be your go-to tool in 2025. It’s designed for freelancers and solo consultants who want to create professional invoices, accept online payments, and track income and expenses all in one clean dashboard.

Features:

• Unlimited invoicing and clients
• Easy online payment setup (Stripe, bank transfers)
• Automatic payment reminders
• Supports EU currency and VAT

Pricing:

• Free Core: Unlimited invoices, clients, and receipts
• Payment Processing (Optional): ~2.9% + €0.30 per card transaction

Why Wave works for European freelancers:

Wave gives you all the essentials custom templates, tax settings, payment links—without clutter. The ability to collect payments online also means no more awkward payment chases.

3. Invoice Ninja

Invoice Ninja is a robust open-source invoicing tool beloved by technical freelancers, designers, marketers, and remote workers alike. With built-in project management, you can manage tasks, set reminders, and even white-label your invoices.

Features:

• Unlimited invoices and quotes for up to 20 clients
• Track billable hours and convert to invoices instantly
• Real-time expense tracking and reporting
• Online payment gateway integration (Stripe, PayPal, etc.)

Pricing:

• Free "Forever" Plan: Invoices for 20 clients
• Pro: Starts from $10/month for unlimited clients and advanced features

How Invoice Ninja scales with your freelance biz:

Invoice Ninja goes beyond invoicing. For freelancers managing several retainer projects or long-term clients, it doubles as a light CRM and expense tracking system—all GDPR-ready.

4. Paymo Invoicing

While Paymo started as a project management tool, its invoicing system is excellent for freelancers who bill by the hour. You can track time, create invoiceable tasks, and manage everything from one place.

Features:

• Send branded invoices from project hours
• Track project time and expenses automatically
• Create recurring invoices and customize templates
• Real-time client collaboration and approval process

Pricing:

• Free Forever: Includes time tracking, invoicing, and one user
• Small Team Plan: Starts at €4.95/month if scaling later

Why Paymo is a top pick for service-based freelancers:

If you bill clients by hours or projects, Paymo lets you log work and bill it with a single click. It's perfect for European creative freelancers juggling deadlines and delivery.

5. Invoice Simple

Sometimes, you don’t need a full-blown CRM or project management tool—you just need to whip up a solid invoice and send it off. That’s where Invoice Simple shines. It provides clean, clunky-free invoice creation in minutes.

Features:

• Intuitive invoice editor with preview
• Quick quoting and estimate-to-invoice conversion
• Accepts credit card and PayPal via optional links
• Mobile-friendly for invoicing on the go

Pricing:

• Free Online App: Try basic version on web and mobile
• Premium: Unlock branding, logos, and recurring invoices from €6/month

Why Invoice Simple wins for speed:

When you need to bill fast or send clients on-the-spot quotes, Invoice Simple lives up to its name. No lag, no complexity just clean, European-friendly invoicing in minutes.

Fueler: A Smart Invoice is Half the Game, A Smart Portfolio Wins It

While seamless invoicing wins you trust, showcasing delivery wins repeat work. Platforms like Fueler help freelancers display completed client projects and assignments that prove your expertise at a glance. Combine your sharp invoicing system with a real results-driven portfolio on Fueler and you’ll naturally convert more leads into high-paying clients.

Final Thought

In 2025, staying efficient as a freelancer in Europe isn’t just about doing good work—it’s about looking professional, staying compliant, and simplifying client communication. These free invoicing tools for freelancers help streamline your back office, save hours of admin, and keep your creative energy focused where it matters.

Choose one that fits your workflow, region, and service type. Whether you thrive on automation, time tracking, or need polished invoice templates these tools have got you covered without draining your wallet.

FAQs

1. What is the best free invoicing software for freelancers in Europe 2025?

Zoho Invoice is currently the best choice for most freelancers due to unlimited invoicing, VAT support, and global currency handling.

2. Do these tools support GDPR and EU tax compliance?

Yes. Tools like Zoho Invoice, Invoice Ninja, and Wave allow freelancers to configure EU VAT, currencies, and GDPR-friendly data storage.

3. Can I use these tools to accept international payments?

Absolutely. Many of these tools (Wave, Invoice Ninja, Zoho) integrate with Stripe, PayPal, and Wise, which support cross-border payments.

4. Which invoicing software works best for hourly freelancers?

Paymo and Invoice Ninja are perfect for freelancers billing based on tracked time and want automated invoice generation.

5. How can I attract more clients with my invoicing system?

Keep it professional and deliver value with proof. Integrate tools like Fueler to showcase real work from completed tasks to delivered projects so your invoices reflect the quality behind them.

What is Fueler Portfolio?

Fueler is a career portfolio platform that helps companies find the best talents for their organization based on their proof of work.

You can create your portfolio on Fueler, thousands of freelancers around the world use Fueler to create their professional-looking portfolios and become financially independent. Discover inspiration for your portfolio

Sign up for free on Fueler or get in touch to learn more.