PDF or Word or Google Doc for Your Resume: Which One Is Best?

Imagine spending hours crafting the perfect resume, only for it to get rejected because the file format wasn’t compatible with the employer’s system. Sounds frustrating, right? Choosing the right format for your resume is just as important as the content itself.

I’m Riten, founder of Fueler  platform that helps freelancers and professionals get hired through their work samples. In this article, I’ll walk you through the best resume formats for 2025. Beyond just listing your skills, the way you present your resume can be the difference between landing an interview or getting overlooked.

PDF vs. Word vs. Google Docs: Which One Should You Use?

1. PDF Resume: The Most Professional Choice

A PDF resume is widely accepted and ensures that your formatting remains intact across different devices. Recruiters see your resume exactly as you designed it, without any unwanted shifts in layout.

PDFs are considered the most professional format because they maintain the integrity of your resume’s design. Whether you’re applying for a corporate job or a freelance gig, a PDF ensures that your resume looks polished and well-structured. Additionally, PDFs prevent accidental edits, meaning your resume remains exactly as you intended.

• Pros:
• Preserves formatting across all devices
• Cannot be edited accidentally
• Works well with most applicant tracking systems (ATS)
• Looks professional and polished
• Cons:
• Some older ATS systems struggle to read PDFs
• Cannot be easily edited after submission
• Requires conversion if changes need to be made

2. Word Resume: The Safe and Editable Option

A Word document (.doc or .docx) is one of the most commonly used resume formats. It allows recruiters to make edits if needed and is compatible with most ATS systems.

Word resumes are widely accepted because they are easy to edit and update. If a recruiter needs to make minor adjustments or add notes, a Word document allows them to do so effortlessly. However, the downside is that formatting can change depending on the device or version of Microsoft Word being used.

• Pros:
• Easily editable for quick updates
• Works well with ATS systems
• Universally accepted by recruiters
• Can be converted into PDF when needed
• Cons:
• Formatting may change depending on the device
• Can be accidentally altered
• Less professional-looking compared to PDFs

3. Google Docs Resume: Best for Collaboration

A Google Docs resume is ideal for real-time collaboration. If you’re working with a mentor or career coach, they can provide instant feedback and suggestions.

Google Docs is a great choice for those who frequently update their resumes or collaborate with others. It allows multiple people to edit the document simultaneously, making it perfect for team-based feedback. However, it’s not the best format for final submissions, as some recruiters prefer traditional formats like PDF or Word.

• Pros:
• Easy to share and collaborate
• Accessible from anywhere with an internet connection
• Can be converted into PDF or Word for submission
• Allows real-time feedback from mentors or recruiters
• Cons:
• Requires internet access to edit
• Some recruiters prefer traditional formats
• Formatting may change when converted to PDF or Word

Which Format Should You Choose?

If you’re applying online, PDF is the safest choice to maintain formatting. If the job posting requests a Word document, go with that. Google Docs is great for drafting but should be converted before submission.

Strategic Tip: Showcase Your Work with Fueler

Your resume is just one part of your job application. To truly stand out, consider building a portfolio that showcases your skills. Fueler helps professionals get hired through assignments, proving their expertise beyond just words on a resume.

Final Thoughts

Choosing the right resume format can significantly impact your job search success. PDFs ensure professionalism, Word documents offer flexibility, and Google Docs allow collaboration. Always check the employer’s requirements before submitting your resume.

FAQs

1. Is PDF better than Word for resumes?

Yes, PDF is preferred because it preserves formatting and looks professional. However, some ATS systems work better with Word documents.

2. Can ATS read PDF resumes?

Most modern ATS systems can read PDFs, but some older systems struggle with complex formatting.

3. Should I use Google Docs for my resume?

Google Docs is great for drafting and collaboration, but convert it to PDF or Word before submitting.

4. What is the best resume format for 2025?

PDF remains the best choice, but Word is also widely accepted. Always check the job posting for specific requirements.

5. How can I make my resume stand out?

Beyond formatting, showcase your work through a portfolio. Platforms like Fueler help professionals get hired based on their assignments.

What is Fueler Portfolio?

Fueler is a career portfolio platform that helps companies find the best talents for their organization based on their proof of work.

You can create your portfolio on Fueler, thousands of freelancers around the world use Fueler to create their professional-looking portfolios and become financially independent. Discover inspiration for your portfolio

Sign up for free on Fueler or get in touch to learn more.