How to Set Up Remote Device Management for Global Teams in 2025

Is your IT team overwhelmed by managing laptops, smartphones, and tablets scattered across the globe? In 2025, remote device management is not just a convenience, it's a necessity for global teams who want to stay secure, productive, and agile. Let’s break down how you can set up a seamless device management system that works from anywhere in the world.

I’m Riten, founder of Fueler, a platform that helps companies hire through assignment. In this article, I’ll guide you step-by-step through setting up remote device management for distributed teams. Beyond just the tech, how you document and showcase your secure, efficient operations is your proof of skill, your credibility, and your shortcut to trust with clients and partners.

1. Assess Your Device Management Needs and Objectives

Before choosing any tools or processes, take time to understand what devices your team uses, where they’re located, and what risks or challenges you face. Consider the types of devices (laptops, phones, IoT), the sensitivity of your data, and your company’s growth plans.

• Identify all device types in use (PCs, Macs, smartphones, tablets, IoT)
• Map out regions and countries where devices are deployed
• List business goals: security, compliance, scalability, user experience
• Assess current pain points and risks (e.g., lost devices, data breaches)

Why it matters: A clear assessment ensures you choose solutions that fit your business and avoid costly mistakes down the line, making device management a strategic asset for your global team.

2. Choose the Right Remote Device Management (RDM) Solution

The right RDM platform should support your device types, operating systems, and business scale. Consider platforms like Microsoft Endpoint Manager, JumpCloud, or tools specialized for mobile or IoT devices. Look for features like zero-touch provisioning, automated patching, and real-time monitoring.

• Evaluate compatibility with Windows, macOS, iOS, Android, and IoT devices
• Check for integration with your HR and IT systems
• Prioritize security features like encryption, access control, and compliance
• Look for centralized dashboards and automation capabilities

Why it matters: Selecting the right RDM tool streamlines device setup, reduces manual work, and keeps your IT team in control no matter where your employees are located.

3. Define and Enforce Security Policies

Security is critical when devices are used outside the office. Set clear policies for device usage, access permissions, password requirements, and app installations. Use your RDM solution to enforce these rules automatically.

• Require strong passwords and two-factor authentication
• Restrict unauthorized app downloads and risky websites
• Set up automatic security updates and patch management
• Enable remote lock and wipe for lost or stolen devices

Why it matters: Enforcing security policies protects company data, ensures compliance, and reduces the risk of breaches that could damage your reputation and finances.

4. Deploy and Enroll Devices Efficiently

Automate device setup and enrollment so new hires get up and running quickly, no matter where they are. Use zero-touch provisioning to pre-configure devices with the right settings, apps, and security measures before they even reach your team members.

• Use automated enrollment for fast onboarding
• Pre-install required software and security configurations
• Ship devices directly to remote employees worldwide
• Provide clear setup instructions and support channels

Why it matters: Efficient deployment minimizes downtime, improves the onboarding experience, and ensures every device is secure and ready to use from day one.

5. Monitor, Maintain, and Support Devices Remotely

Continuous monitoring helps you detect issues, push updates, and support users without needing physical access. Set up alerts for unusual activity, automate software updates, and provide remote troubleshooting for any device problems.

• Monitor device health, usage, and compliance in real time
• Schedule and automate OS and app updates
• Offer remote support for troubleshooting and repairs
• Track and report on device inventory and status

Why it matters: Proactive monitoring and support keep your global team productive and your devices secure, reducing downtime and IT headaches.

6. Offboard Devices Securely

When an employee leaves or a device is retired, ensure all company data is wiped and access is revoked. Use your RDM platform to automate offboarding and maintain a secure, up-to-date inventory.

• Remotely wipe sensitive data from devices
• Revoke access to company apps and systems
• Recover or reassign hardware as needed
• Update asset inventory and compliance records

Why it matters: Secure offboarding prevents data leaks and ensures your company’s digital assets are always protected, even as your team changes.

7. Showcase Your Remote Device Management Success with Fueler

Once your remote device management system is running smoothly, document your process and results on platforms like Fueler. Share case studies, onboarding workflows, and security wins to attract new clients, partners, or top talent.

• Build a digital portfolio highlighting your IT operations
• Share real-world results and efficiency improvements
• Attract collaboration and hiring opportunities
• Use assignment-based hiring to expand your IT team

Why it matters: Showcasing your operational excellence builds trust and sets your company apart as a leader in secure, modern remote work.

Final Thought

Remote device management is the backbone of successful global teams in 2025. By assessing your needs, choosing the right tools, enforcing security, and automating every step, you create a secure, efficient, and scalable IT environment—no matter where your people work.

FAQs

1. What is remote device management and why is it important for global teams?

Remote device management allows IT teams to monitor, secure, and control devices from anywhere, ensuring productivity and security for distributed teams.

2. Which features should I look for in a remote device management solution?

Key features include multi-OS support, zero-touch provisioning, real-time monitoring, automated patching, and robust security controls.

3. How do I enforce security policies on remote devices?

Use your RDM platform to automate password policies, two-factor authentication, app restrictions, and remote wipe capabilities.

4. What are the best tools for remote device management in 2025?

Popular tools include Microsoft Endpoint Manager, JumpCloud, Jamf, NinjaOne, and Fleet, each offering different strengths for various device types.

5. How can I showcase my remote device management success to clients or partners?

Use platforms like Fueler to build a digital portfolio of your IT processes, security improvements, and onboarding workflows, demonstrating your expertise and results.

What is Fueler Portfolio?

Fueler is a career portfolio platform that helps companies find the best talents for their organization based on their proof of work.

You can create your portfolio on Fueler, thousands of freelancers around the world use Fueler to create their professional-looking portfolios and become financially independent. Discover inspiration for your portfolio

Sign up for free on Fueler or get in touch to learn more.