8 Best Invoicing Software for US Freelancers

Tired of chasing payments and spending hours on paperwork? The right invoicing software can help you send professional invoices, track payments, and manage your finances with ease. Whether you’re just starting out or looking to upgrade your workflow, these tools will help you get paid on time and focus more on your creative work.

I’m Riten, founder of Fueler, a platform that helps freelancers and professionals get hired through their work samples. In this article, I’ll walk you through the top invoicing software for US freelancers. Remember, mastering your finances is just as important as mastering your craft your invoicing process is proof of your professionalism and your shortcut to trust.

1. Wave

Wave is a top choice for freelancers who want a truly free invoicing and accounting solution. With unlimited invoices, clients, and recurring billing, Wave makes it easy to manage your cash flow. The platform also offers automatic payment reminders and integrates seamlessly with your bank accounts for real-time tracking.

• Unlimited invoices and clients on the free plan
• Recurring billing and automatic payment reminders
• Integrated accounting and expense tracking
• Supports ACH and credit card payments

Pricing:

• Free for invoicing and accounting
• Payment processing fees: 1% for ACH, 2.9% + 60¢ for credit cards

Why it matters: Wave lets freelancers manage finances without extra costs, helping you stay organized and get paid faster.

2. PayPal Invoicing

PayPal is familiar and trusted, making it easy to send invoices and get paid online. The invoicing feature is included with every business account, allowing you to create, send, and track invoices in just a few clicks. Clients can pay instantly with their PayPal balance, credit card, or bank account.

• No limits on invoices or clients
• Instant payment notifications and tracking
• Supports multiple currencies and payment methods
• Simple, user-friendly interface

Pricing:

• Free to use
• Payment processing fees: 2.9% + 30¢ per transaction

Why it matters: PayPal’s reliability and global reach make it a go-to for freelancers who want quick, secure payments.

3. Invoice Ninja

Invoice Ninja is a feature-rich invoicing platform with a generous free plan. Freelancers can send unlimited invoices to up to 50 clients, accept deposits and partial payments, and automate recurring billing. The system supports over 45 payment gateways and offers live PDF creation for easy client collaboration.

• Unlimited invoices and quotes for up to 50 clients
• Accepts deposits, partial payments, and recurring billing
• Integrated with 45+ payment gateways
• Project management and expense tracking

Pricing:

• Free for up to 50 clients
• Pro: $10/month for unlimited clients
• Enterprise: $14/month with advanced features

Why it matters: Invoice Ninja gives freelancers flexibility and control, making it easier to manage multiple clients and projects.

4. Harvest

Harvest is popular for its time-tracking and invoicing capabilities, perfect for freelancers who bill by the hour. The platform offers detailed reporting, project management, and seamless integration with tools like Trello and Slack. Harvest helps you turn tracked hours into professional invoices and get paid quickly.

• Time tracking and automatic invoice creation
• Detailed analytics and reporting
• Integrates with popular workflow tools
• Mobile apps for invoicing on the go

Pricing:

• Free for 1 user, 2 projects
• Pro: $12/month per user, unlimited projects

Why it matters: Harvest streamlines time tracking and billing, helping freelancers maximize earnings and productivity.

5. FreshBooks

FreshBooks is a full-featured accounting tool with robust invoicing options. Freelancers can create customizable invoices, track expenses, and manage projects all in one place. Automated payment reminders and tax tracking make it ideal for serious business owners.

• Customizable invoices and branding
• Expense and time tracking
• Automated payment reminders and late fees
• Project management and reporting

Pricing:

• Lite: $19/month (5 clients)
• Plus: $33/month (50 clients)
• Premium: $60/month (unlimited clients)

Why it matters: FreshBooks helps freelancers look professional and stay compliant, making tax season less stressful.

6. Invoicera

Invoicera is designed for freelancers who want advanced features like staff management and multi-currency billing. It supports recurring invoices, project allocation, and detailed analytics, making it a strong choice for growing businesses.

• Recurring invoicing and automated billing
• Multi-currency and multi-language support
• Staff and project management tools
• Advanced analytics and reporting

Pricing:

• Starter: $15/month (1 staff, 100 clients)
• Business: $29/month (10 staff, 1,000 clients)
• Infinite: $149/month (unlimited)

Why it matters: Invoicera supports freelancers as they scale, offering tools for both solo and team-based work.

7. Bonsai

Bonsai is an all-in-one platform for freelancers, combining invoicing, contracts, proposals, and time tracking. It automates late payment reminders, offers easy expense tracking, and helps you manage all your freelance admin in one place.

• Invoicing, contracts, and proposals in one platform
• Automated reminders and recurring payments
• Expense and time tracking
• Client portal for easy communication

Pricing:

• Starter: $25/month
• Professional: $39/month
• Business: $79/month

Why it matters: Bonsai simplifies every part of freelancing, letting you focus on your work instead of paperwork.

8. Harlow

Harlow is built specifically for freelancers, offering automated invoicing, professional templates, and e-invoicing support. It also provides tools for client management and payment tracking, making it easier to stay on top of your business.

• Automated invoicing and payment tracking
• Professional invoice templates
• E-invoicing and client management tools
• Supports multiple collaborators

Pricing:

• Solo: $19/month
• Professional: $29/month
• Advanced: $39/month

Why it matters: Harlow streamlines invoicing and client management, helping freelancers get paid faster and manage their business with confidence.

Fueler: Showcase Your Work, Get Hired Faster

While invoicing software helps you get paid, having a strong portfolio is what gets you hired in the first place. With Fueler, you can showcase your best work and let companies hire you through assignment-based projects. This approach proves your skills and builds trust with clients—helping you land more gigs and grow your freelance business.

Final Thought

Choosing the right invoicing software can make a huge difference in your freelance journey. With these tools, you can save time, reduce stress, and get paid faster—leaving you free to focus on what you do best.

FAQs

1. What is the best free invoicing software for freelancers?

Wave and PayPal both offer robust free plans with unlimited invoices and clients.

2. Can I accept credit card payments with these tools?

Yes, most invoicing software supports credit card and ACH payments.

3. Which invoicing tool is best for time tracking?

Harvest and Bonsai both offer integrated time tracking for freelancers.

4. Are these invoicing tools suitable for small teams?

Invoicera and Harlow support team management and multiple collaborators.

5. How do I choose the right invoicing software for my freelance business?

Consider your budget, client volume, and whether you need extra features like time tracking or project management.

What is Fueler Portfolio?

Fueler is a career portfolio platform that helps companies find the best talents for their organization based on their proof of work.

You can create your portfolio on Fueler, thousands of freelancers around the world use Fueler to create their professional-looking portfolios and become financially independent. Discover inspiration for your portfolio

Sign up for free on Fueler or get in touch to learn more.