13 AI Meeting Assistant Agents Capturing Notes and Actions

We’ve all been there: sitting in a meeting, nodding like a bobblehead, while desperately trying to scribble down notes that look like ancient hieroglyphics five minutes later. The "meeting about the meeting" is a classic corporate tragedy, but it’s one you don’t have to star in anymore. AI meeting assistants have evolved from simple transcription bots into full-blown executive secretaries that capture every nuance, task, and awkward silence so you can actually focus on the human across from you.

I’m Riten, founder of Fueler, a skills-first portfolio platform that connects talented individuals with companies through assignments, portfolios, and projects, not just resumes/CVs. Think Dribbble/Behance for work samples + AngelList for hiring infrastructure.

1. Fireflies.ai

Fireflies is like that overachieving intern who never sleeps and remembers every single word everyone said, even that joke about the office coffee that didn't land. It joins your calls as a silent observer and turns the chaos of a group brainstorm into a structured, searchable database of wisdom that your entire team can access without having to re-watch a two-hour recording.

• Smart Search and Topic Filtering: You can search for specific keywords like "budget" or "deadline" across months of meetings in seconds, which is a total lifesaver when you know someone promised something in April but can’t remember who. It saves you from the digital equivalent of digging through a dumpster for a specific receipt, letting you filter by sentiment, speakers, or custom topics you’ve set up beforehand to find exactly what you need.
• Seamless CRM Auto-Logging: This bot doesn't just take notes; it acts as a bridge to your sales tools by automatically pushing meeting summaries and action items directly into HubSpot, Salesforce, or Pipedrive without you lifting a finger. It eliminates the soul-crushing "post-meeting admin" hour where you usually have to manually type out notes, ensuring your lead records are always pristine and updated for the rest of your sales team.
• AskFred AI Chatbot: Imagine having a ChatGPT that has attended every single one of your meetings and can answer questions like "What did the client say about the Q3 timeline?" while you're busy eating lunch. This feature allows you to interact with your meeting data in a conversational way, drafting follow-up emails or summarizing complex technical discussions into three bullet points that even your grandmother could understand.
• Soundbites and Shareable Clips: If someone dropped a knowledge bomb or a perfect testimonial during a call, you can highlight that specific audio snippet and share it as a "Soundbite" in your Slack or Microsoft Teams channel. It’s the easiest way to keep stakeholders in the loop without forcing them to sit through the thirty minutes of small talk about the weather that preceded the actual important stuff.
• Conversation Intelligence Analytics: The platform tracks metrics like talk-time ratio, silence duration, and even how many times specific competitors were mentioned, giving you a high-level view of your team's communication patterns. It helps you realize if you’re monologuing too much or if your discovery calls are actually uncovering the pain points you need to solve to close the next big deal.

Pricing: * Free Plan: $0 (800 minutes of storage, basic summaries).

• Pro Plan: $10/user/month (Unlimited summaries, CRM integrations).
• Business Plan: $19/user/month (Video recording, screen capture).

Why it matters: Using these meeting assistants ensures that no brilliant idea or critical task gets lost in the shuffle of a busy workday, giving you a perfect digital memory of every conversation.

2. Otter.ai

Otter is the "granddaddy" of the transcription world, but it has aged like fine wine, transforming into a collaborative powerhouse that lives for real-time interaction. It’s famous for its accuracy and the way it handles multiple speakers, making it the perfect companion for journalists, students, and anyone who attends meetings where people tend to talk over each other.

• Real-Time Live Transcription: As you speak, Otter generates a live text feed that scrolls in front of you, which is incredibly helpful for staying focused or for team members who might have missed a sentence due to a spotty internet connection. You can highlight key phrases as they happen, effectively "tagging" the important parts of the meeting while the conversation is still fresh in your mind.
• OtterPilot for Automated Attendance: You don't even have to remember to invite the bot because OtterPilot can automatically join your Zoom, Google Meet, or Teams calls based on your calendar schedule. Even if you’re running five minutes late or have a double-booked slot, your AI assistant is already there, taking notes and capturing the slides being shared so you never miss a beat.
• Automated Filler Word Removal: We all say "um," "uh," and "like" more than we care to admit, but Otter’s AI is kind enough to scrub those out of the final transcript to make you look like a professional orator. It results in a clean, readable document that looks like it was professionally edited, saving you the embarrassment of seeing your stuttering recorded for all eternity in the company archives.
• Collaborative Direct Commenting: Your team can jump into the live transcript and add comments, images, or "likes" to specific paragraphs, turning a static document into a living workspace for brainstorming. It’s like a Google Doc that writes itself, where everyone can contribute their thoughts and clarifications without interrupting the flow of the person currently presenting on the screen.
• Otter AI Chat Across Meetings: The new chat feature allows you to query your entire history of meetings simultaneously, so you can ask, "What are the common objections we’ve heard this month across all our demo calls?" It connects the dots between different conversations, helping you spot trends and patterns that would be impossible to see if you were looking at each meeting in a vacuum.

Pricing: * Basic: $0 (300 minutes/month, 30 mins per call).

• Pro: $8.33/user/month (1,200 minutes, 90 minutes per call).
• Business: $20/user/month (6,000 minutes, 4 hours per call).

Why it matters: Accuracy is the name of the game here, and these assistants that capture actions ensure that your "to-do" list is actually based on what was said, not what you think you heard.

3. Fathom

Fathom is the hero of the "free" world, offering an incredibly generous package that makes you wonder how they actually pay their bills (spoiler: the paid team features are great). It’s designed to be completely unobtrusive, letting you mark the important moments of a call with a single click so you can stay fully present and engaged with your human counterparts.

• One-Click Instant Highlighting: Instead of typing, you just click a button to mark a section of the meeting as a "task," a "prospect pain point," or a "positive feedback" moment. Fathom then automatically clips that video segment and adds it to your summary, creating a highlight reel of the meeting’s most valuable minutes without you having to do any manual video editing later.
• Generous Free Forever Tier: For individuals, Fathom offers unlimited recording, transcription, and summaries for free, which is almost unheard of in the current AI landscape where everyone wants to charge you for every breath. It’s the perfect "entry-level" tool for freelancers or small business owners who want the power of AI without adding another monthly subscription to their already crowded credit card statement.
• Expert Summary Frameworks: You can choose from over 15 different summary templates, including famous sales frameworks like BANT (Budget, Authority, Need, Timeline) or Sandler, to structure your notes perfectly. This means your post-call recap isn't just a wall of text; it's a strategic document that is already organized for your next steps or for your manager’s review.
• Instant Follow-up Email Drafts: The second your meeting ends, Fathom generates a draft email that summarizes everything discussed and lists out the agreed-upon action items for all participants. You can copy-paste this into your email client, give it a quick "human" polish, and hit send within 60 seconds of hanging up, making you look like the most organized person in the world.
• Global Search Across All Recordings: Even on the free plan, you can search through the transcripts of every meeting you’ve ever recorded to find that one specific mention of a feature request or a price quote. It acts as a personal Google for your own life, ensuring that you never have to guess what was said three months ago when you’re preparing for a renewal or a follow-up.

Pricing: * Free: $0 (Unlimited recordings and basic summaries for individuals).

• Premium: $16/user/month (Advanced summaries and AI-generated action items).
• Team: $15/user/month (min 2 users, shared folders, and global search).

Why it matters: Staying present in a conversation is a superpower, and these assistants that capture actions allow you to put the "pen" down and actually listen to the person you're trying to help.

4. Avoma

Avoma is the "Swiss Army Knife" for revenue teams, combining meeting notes with deep conversation intelligence and a sophisticated scheduler. It’s built for the high-stakes world of sales and customer success, where understanding the "vibe" of a call is just as important as the actual words being spoken by the prospect.

• Topic-Based Smart Chapters: The AI automatically breaks your meeting into "chapters" based on the topics discussed, like "Pricing," "Competitors," or "Next Steps," making it easy to navigate long recordings. You can skip the twenty minutes of technical troubleshooting and jump straight to the part where the customer started talking about their budget, saving you hours of mindless scrubbing through video timelines.
• Talk-Time and Sentiment Analysis: Avoma tells you exactly who dominated the conversation and whether the overall mood of the call was positive, neutral, or "please let me hang up now" negative. This data is pure gold for sales coaching, as it helps you identify if your reps are talking too much or if they’re failing to handle objections with the right level of empathy and clarity.
• Integrated Meeting Scheduler: Unlike many other bots that just "show up," Avoma helps you book the meeting in the first place with a built-in scheduling tool that competes with Calendly. This creates a unified experience from the first click to the final follow-up, ensuring that all your data lives in one place and that your workflow is as smooth as a freshly waxed slide.
• Collaborative Playlists for Training: You can curate "playlists" of great call moments, such as a perfect demo or a masterclass in objection handling, to use for onboarding new team members. It’s like a Netflix for your sales team's best performances, allowing new hires to learn from real-world examples rather than just reading a boring training manual or a static script.
• Automatic CRM Field Updates: The AI is smart enough to listen for specific data points, like a prospect's current tech stack or their expected launch date, and update those fields in your CRM automatically. This reduces manual data entry to almost zero, ensuring your pipeline reports are actually accurate and that your managers aren't constantly nagging you to update your records.

Pricing: * Starter: $19/user/month (Basic assistant features).

• Plus: $49/user/month (Advanced coaching and analytics).
• Business: $79/user/month (Revenue intelligence and deal risk alerts).

Why it matters: Data-driven decisions are better than guesses, and these assistants that capture actions provide the hard numbers you need to improve your team's performance every single week.

5. Read AI

Read AI is the "emotionally intelligent" assistant that cares about how people feel during your meetings, not just what they say. It provides a unique "Meeting Wellness" score and tracks engagement levels in real-time, acting as a sort of "vibe-checker" that helps you understand if you’re actually connecting with your audience or just boring them to tears.

• Real-Time Engagement Tracking: During the call, Read AI monitors facial expressions and vocal tones to give you a live "Engagement" and "Sentiment" score for the participants. If you see the engagement levels dropping into the red zone, you know it’s time to stop the slide deck, ask a question, or maybe tell a joke to wake everyone up before you lose them for good.
• Post-Meeting "Wellness" Reports: After the call, you get a report that scores the meeting on things like "clarity," "pace," and "bias," helping you become a better communicator over time. It’s like having a public speaking coach who gives you a private grade after every performance, pointing out where you were clear and where you started rambling like a lost hiker in the woods.
• Aggregated Summaries Across Apps: Read AI doesn't just look at your meetings; it can also scan your emails and Slack messages to give you a "holistic" summary of a project’s status. This prevents the "fragmented data" problem where you remember a decision was made but can't remember if it happened on a Zoom call, in an email thread, or during a late-night DM.
• Video Highlights and "Recap" Reels: The system automatically generates a two-minute video highlight reel of the most important moments from a one-hour meeting, complete with subtitles and key takeaways. It’s perfect for sending to executives who don't have time to watch the whole thing but need to know that the project is on track and that the budget is being handled responsibly.
• Privacy-First "Ghost" Mode: If you’re in a sensitive meeting where a visible bot would be awkward, Read AI can operate in a "bot-free" mode by capturing audio directly from your system. This allows you to get all the benefits of AI transcription and analysis without making the other participants feel like they’re being interrogated by a digital spy from the future.

Pricing: * Free: $0 (5 reports per month, basic features).

• Pro: $19.75/user/month (Unlimited reports and premium integrations).
• Enterprise: $29.75/user/month (Video playback and team collaboration).

Why it matters: Understanding the "human" side of a meeting is just as important as the notes, and these assistants that capture actions help you master the art of engagement.

6. Fellow

Fellow is built for the "meeting-heavy" manager who lives and breathes by their calendar and their 1-on-1s. It’s less of a "recorder" and more of a "management system" that encourages good habits, like setting an agenda before the meeting starts and making sure every single action item has an owner and a deadline before everyone leaves the room.

• Collaborative Meeting Agendas: Fellow forces you to be a better leader by prompting everyone to contribute to a shared agenda before the call even starts, so no one walks in wondering "why am I here?" It turns meetings from a "surprise party you didn't want" into an organized session where everyone knows their role and what needs to be accomplished by the time the clock hits zero.
• AI-Powered "Ask Fellow" Bot: During or after a meeting, you can use the built-in AI chat to summarize the conversation, draft a follow-up, or even brainstorm new ideas based on what was just discussed. It’s like having a brilliant co-founder sitting next to you who has a perfect recall of every decision made in the last six months and can help you turn those decisions into a concrete plan.
• Cross-Meeting Action Item Tracking: Unlike other tools where action items die in a transcript, Fellow centralizes every task from every meeting into one master "to-do" list for you and your team. You can sync these tasks directly with Jira, Asana, or Monday.com, ensuring that "we should look into that" actually turns into a ticket that gets finished by next Friday.
• 1-on-1 Templates and Feedback Loops: The platform comes with hundreds of pre-built templates for specific meeting types, from "Weekly Syncs" to "Performance Reviews," making it easy to have meaningful conversations. It also includes "Feedback" prompts that encourage team members to share their thoughts in a structured way, helping you build a culture of radical candor and continuous improvement.
• Privacy-First Data Architecture: Fellow is built with enterprise-level security in mind, promising that your meeting data is never used to train their AI models or shared with third parties. This is a huge selling point for legal or healthcare teams who are terrified of their sensitive "trade secrets" ending up in the training set of a public LLM like a digital message in a bottle.

Pricing: * Free: $0 (Limited AI notes and basic agendas).

• Team: $7/user/month (Unlimited notes and basic integrations).
• Business: $15/user/month (Advanced CRM sync and custom templates).

Why it matters: Structure is the enemy of wasted time, and these assistants that capture actions ensure that every minute you spend on a call is a minute spent moving the needle.

7. Krisp

Krisp started as a "noise cancellation" app that saved us all from barking dogs and crying babies during the 2020 lockdowns, but it has grown into a stealthy AI meeting powerhouse. Its biggest claim to fame is that it is a "bot-free" assistant, meaning it works silently in the background of your computer without needing to join the call as a visible participant.

• Invisible Bot-Free Transcription: Because Krisp lives on your device rather than in the cloud, it can transcribe your meetings without a "Krisp Bot" ever appearing in the participant list. This is a massive win for introverts or for high-stakes negotiations where having an obvious AI recorder might make people feel guarded or stop them from speaking their true mind.
• World-Class Noise Cancellation: It’s still the king of audio clarity, using AI to scrub out everything from keyboard clicks to leaf blowers so your voice sounds like you're in a professional recording studio. This "audio cleaning" actually makes the transcription much more accurate, as the AI doesn't get confused by your neighbor's lawnmower or your own frantic typing in the background.
• AI Accent Conversion: This is a wild "sci-fi" feature that can subtly adjust a speaker's accent in real-time to make it more neutral and easier for global teams to understand. It doesn't change what is said, but it smooths out the delivery, ensuring that communication is crystal clear even when you’re working with a diverse team spread across six different continents.
• Daily Meeting Summaries: Every day, Krisp sends you a "Daily Digest" that summarizes every call you had, highlighting the key decisions and action items in a neat, bite-sized format. It’s the perfect way to "log off" at the end of the day, knowing that you’ve captured everything important and that your brain can finally stop trying to remember that one specific task from 10 AM.
• Universal App Compatibility: Since Krisp acts as a virtual microphone and speaker on your system, it works with over 800 different apps, including "non-standard" ones like Discord, Slack Huddles, or even old-school VoIP softphones. You don't need a specific "integration" for it to work; if your computer can play audio, Krisp can transcribe it and summarize it for you with zero fuss.

Pricing: * Free: $0 (60 mins/day noise cancellation, unlimited transcription, 2 AI notes/day).

• Pro: $8/month (Unlimited everything, accent conversion).
• Enterprise: $20/month (Advanced security and team management).

Why it matters: Privacy and clarity are a winning combination, and these assistants that capture actions allow you to document your work without making it "weird" for the other people on the call.

8. Grain

Grain is the favorite tool of product managers and UX researchers who need to turn hours of customer interviews into bite-sized "insights" that their engineers will actually watch. It’s all about the "clip", the ability to take a powerful moment from a call and turn it into a shareable video that proves a point better than a thousand-word report ever could.

• Effortless Highlight Clips: When a customer says something brilliant (or something that highlights a massive bug), you can highlight that text in the transcript and Grain instantly creates a video clip of that moment. You can then drop these clips into Slack or Notion, allowing your developers to hear the frustration in a user's voice directly, which is far more motivating than a dry Jira ticket.
• Collaborative Team Playlists: You can group related clips into "Playlists," such as "User Feedback on Feature X" or "Best Sales Openers," creating a library of tribal knowledge for your company. It’s like having a "Greatest Hits" album of your company’s best conversations, making it incredibly easy to onboard new team members or keep executives updated on the voice of the customer.
• Native HubSpot and Salesforce Sync: Grain doesn't just send a summary; it can actually link the specific video clips of key moments directly into your CRM records. This means a sales manager can click a link in Salesforce and hear exactly how a prospect reacted to a price quote, providing context that a written note simply cannot capture, no matter how good the writer is.
• Shared "Stories" for Stakeholders: The platform allows you to stitch multiple clips together into a "Story," creating a compelling narrative that summarizes a whole week’s worth of research or sales calls. It’s a powerful way to present data to stakeholders, as it uses real human voices to back up your claims, making your recommendations feel grounded in reality rather than just opinion.
• Advanced Collaborative Workspace: Your whole team can live inside Grain, commenting on recordings, tagging each other in specific moments, and building a shared understanding of what’s happening on the front lines. It turns meetings from a "one-off event" into a continuous stream of useful data that helps everyone in the company do their jobs better and more efficiently.

Pricing: * Free: $0 (Unlimited meetings, basic AI notes, 1 seat).

• Starter: $15/user/month (Advanced AI notes, custom prompts, Slack sync).
• Business: $29/user/month (HubSpot/Salesforce integration, AI coaching).

Why it matters: Evidence-based work is the best kind of work, and these assistants that capture actions provide the video proof you need to back up your big ideas.

9. Sembly AI

Sembly is the "professional" assistant that excels at identifying specific meeting outcomes like "risks," "decisions," and "events" with high precision. It’s designed for high-level project management and corporate environments where you need more than just a summary; you need a structured breakdown of the "logical" results of every single discussion.

• Automated Task and Risk Extraction: Sembly is uniquely good at listening for "negative" indicators, like someone saying "this might delay the launch," and flagging it as a "Risk" in your summary. This allows project managers to stay ahead of potential disasters before they happen, as the AI acts as an early warning system that highlights what's going wrong in the project.
• Multi-Language Mastery: While many bots struggle with anything that isn't perfect American English, Sembly supports over 40 languages and multiple dialects with impressive accuracy. This makes it a top choice for international corporations that need to transcribe a morning call in German and an afternoon call in Spanish without switching between five different tools.
• "Semblian" 1.0 AI Chat: You can talk to your meeting history using their proprietary AI, asking it to "draft a project plan based on the last three sync calls" or "list all the times we discussed the vendor contract." It’s like having a digital archivist who has read every single page of your company’s "meeting books" and can find any piece of information in the blink of an eye.
• Advanced Data Retention Controls: For companies with strict compliance needs, Sembly allows you to set specific rules for how long data is stored and who can access it. You can ensure that sensitive recordings are automatically deleted after 30 days or that only specific team members can view meetings tagged as "HR" or "Legal," keeping your data safe and sound.
• Agent Personalization and Branding: You can actually change the name and the "avatar" of the bot that joins your meetings, making it feel like a seamless part of your organization’s brand. Instead of "Sembly Bot," it can be "Project Assistant" or "Alpha Team Recorder," which helps in building a more cohesive and professional image for your external clients and partners.

Pricing: * Personal: $0 (2,400 mins/month, basic features).

• Professional: $10/month (Unlimited meetings, AI tasks).
• Team: $20/user/month (Multi-language summaries, CRM sync).

Why it matters: Clarity in high-pressure environments is non-negotiable, and these assistants that capture actions provide the structured data you need to keep complex projects on the rails.

10. Supernormal

Supernormal is the "aesthetic" choice, known for its clean design and its focus on being "lightweight" and fast. It’s built for teams that don't want a complex "enterprise" platform but still need high-quality notes that look beautiful and are easy to share across modern tools like Slack, Notion, and Quip.

• Collaboration-First Note-Taking: While the AI is doing the heavy lifting, your team can also take manual notes in the same interface at the same time, merging human intuition with machine speed. It creates a "hybrid" document where the AI captures the verbatim details and the humans capture the "vibes" and the creative sparks that happen in the room.
• Instant Zapier and Notion Integration: Supernormal lives where you live, with "one-click" exports that send your perfectly formatted meeting notes directly into your Notion database or your Slack channels. It removes the "copy-paste" friction that often stops people from sharing their notes, ensuring that the knowledge gained in a meeting actually spreads through the rest of the company.
• Custom AI "Tone" Settings: You can tell Supernormal how you want your notes to "sound," whether you want a formal executive summary, a casual list of bullet points, or a detailed play-by-play. This allows you to tailor the output to the specific audience, so you can send a professional version to the client and a "TL;DR" version to your internal engineering team.
• Zero-Bot Desktop Capture: If you’re a Mac user, you can use the Supernormal desktop app to record and transcribe any audio on your screen without a bot ever joining the call. This is perfect for those "quick huddles" or private calls where you want the benefits of AI without the "big brother" feel of a visible participant in the video window.
• Automatic Meeting Categorization: The platform uses AI to automatically "tag" and group your meetings into folders based on their content, such as "Product Syncs" or "Sales Demos." This keeps your library organized without you having to spend your Friday afternoon manually moving files around, making it easy to find what you need months later.

Pricing: * Free: $0 (5 meetings per month, 30 min limit).

• Pro: $18/user/month (Unlimited meetings, AI action items).
• Business: $32/user/month (Shared team workspace, 24-month retention).

Why it matters: Speed and style go a long way in modern business, and these assistants that capture actions ensure that your team's communication is as sharp as your product.

11. Circleback

Circleback is the "smart" assistant that focuses on the "next steps"; it's obsessed with making sure that every meeting leads to a real-world outcome. It’s designed to be deeply integrated into your workflow, acting as a proactive partner that reminds you what you promised to do before you have a chance to forget it.

• Auto-Assigned Action Items: Unlike other tools that just list tasks, Circleback uses AI to determine who is responsible for each task based on the conversation and assigns it to them. It’s a bold feature that can save you the awkwardness of having to follow up with a colleague to ask, "Hey, was I supposed to do that, or was that you?" as the AI has already made the call.
• In-Person Meeting Recording: Using their mobile app, you can record and transcribe in-person meetings with the same level of detail and accuracy as a virtual Zoom call. This makes it a great choice for field sales reps or for teams that have returned to the office but still want to maintain a digital record of their whiteboard sessions and coffee chats.
• Slack Huddle Support: Circleback is one of the few tools that works perfectly with Slack Huddles, which are often the places where the most important "quick" decisions are actually made. It ensures that those "off-the-cuff" conversations are just as well-documented as your formal meetings, preventing "information leakage" from the informal parts of your workday.
• 1,000+ App Automations: With its massive library of integrations (via Zapier and direct connections), you can build complex "if-this-then-that" workflows based on your meeting content. For example, if a meeting is tagged as "Closed Won," the AI can automatically trigger a "Welcome" email to the customer and update your internal financial reports at the same time.
• Deep Cross-Meeting Search: You can search across every word ever spoken in your company's history to find specific details, such as "What was the specific feedback we got on the logo design back in January?" It turns your company’s collective memory into a searchable asset, ensuring that you never have to repeat the same conversation twice because the data was "lost."

Pricing: * Individual: $25/month (Unlimited meetings, build automations).

• Team: $30/user/month (Shared meetings, Slack huddle support).
• Enterprise: Custom (Compliance and advanced security).

Why it matters: Accountability is what separates great teams from good ones, and these assistants that capture actions provide the "paper trail" needed to keep everyone moving in the right direction.

12. Airgram

Airgram is a "collaborative meeting workspace" that focuses on the entire lifecycle of a meeting, from the initial agenda to the final transcript and video snippet. It’s a very visual tool that makes it easy to "see" the structure of your conversation, making it a favorite for teams that live in Zoom and Google Meet all day long.

• GPT-4 Powered Topic Extraction: Airgram uses the latest GPT-4 models to extract the "soul" of your meeting, identifying the key topics and themes with a level of nuance that cheaper models miss. It doesn't just look for keywords; it understands the "why" behind the discussion, providing summaries that actually capture the strategic context of the meeting rather than just a list of words.
• Video Snippet Creation: You can quickly "cut" important moments from your meeting video and share them as standalone links or embed them in your project management tools. It’s a great way to show a developer exactly how a bug occurs or to show a stakeholder a customer's genuine excitement about a new feature without them having to watch the whole hour.
• Agenda Timer for Focus: To prevent meetings from running over, Airgram includes a built-in "Agenda Timer" that shows everyone how much time is left for each topic. It’s a gentle way to keep the conversation moving and ensure that you actually get to the most important items on the list before everyone has to jump to their next call.
• Multi-Format Exporting: You can export your transcripts and summaries into almost any format imaginable, including Notion, Google Docs, Slack, and even raw Word documents. This flexibility ensures that your meeting data fits perfectly into whatever tool your team is currently using, so you don't have to force everyone to learn a new piece of software.
• Auto-Join for Absentee Recording: If you can't make it to a meeting but still want to know what happened, you can set Airgram to "auto-join" on your behalf and record the whole thing. It’s like having a clone who goes to the meetings you hate so you can just read the ten-line summary later while you’re doing real work or finally taking a lunch break.

Pricing: * Free: $0 (5 meetings/month, basic summaries).

• Plus: $18/user/month (Unlimited meetings, video clips).
• Enterprise: Custom (Team-wide analytics and priority support).

Why it matters: Efficiency isn't just about taking notes; it's about managing your time, and these assistants that capture actions help you stay on schedule and on task.

13. Jamie

Jamie is the "minimalist" choice for people who hate bots but love AIit’s a desktop-only application that records your system’s audio without ever appearing in the meeting invite. It prides itself on producing "business-quality" writing, meaning its summaries don't look like they were written by a machine; they look like they were written by a high-end executive assistant.

• No-Bot Virtual Attendance: Because Jamie lives on your computer, no one in the meeting will ever see a "Jamie Bot" join the call, making it the most discreet tool on this list. This is a game-changer for people who work in conservative industries where AI is still looked at with a bit of suspicion or where "meeting privacy" is the absolute top priority for every call.
• Executive-Quality Summaries: The AI is specifically tuned to write in a professional, "human" style that avoids the repetitive and robotic phrasing common in other transcription tools. The resulting summaries are so well-written that you can often send them directly to a client or a CEO without needing to edit a single word, which is the ultimate "lazy-but-effective" hack.
• In-Person and Virtual Support: Since it captures whatever your microphone hears, Jamie works just as well for a coffee shop meeting as it does for a Zoom call. It’s a "universal" capture tool that doesn't care what platform you’re using, providing a consistent note-taking experience across your entire professional life, whether you’re at your desk or on the move.
• Systematic Search Across History: Jamie includes a very powerful "search" engine that allows you to find specific information across months of conversations with ease. You can ask it to "find all discussions about the Q4 marketing budget," and it will pull up every relevant paragraph from every meeting you’ve recorded, saving you hours of manual digging through old files.
• GDPR Compliance and European Hosting: For our friends in the EU, Jamie is a top choice because all its data is stored in Frankfurt, Germany, and it is fully compliant with strict GDPR regulations. This gives you the peace of mind that your sensitive business data isn't being bounced around servers in countries with less-than-ideal privacy laws, keeping your company’s legal team happy.

Pricing: * Standard: $25/month (15 meetings per month, 90 mins per call).

• Pro: $49/month (40 meetings per month, high-end search).
• Executive: $105/month (100 meetings per month, priority support).

Why it matters: Quality of writing matters because it reflects on your professionalism, and these assistants that capture actions make sure you always look like the smartest person in the room.

Prove Your Meeting Mastery on Fueler

Taking great notes is a skill, but turning those notes into finished projects is an even bigger one. As the workplace becomes more automated, the real value lies in how you use these tools to drive results. If you’ve managed complex projects or closed massive deals using the insights from these AI assistants, you should be shouting it from the rooftops.

Fueler is the perfect place to showcase the outcomes of your meetings. Instead of a boring line on a resume that says "Good at communication," you can build a portfolio that shows the action plans, follow-up strategies, and successful project completions that started as an AI-transcribed conversation. It’s about showing the world that you don't just "attend" meetings; you lead them and deliver real-world value every single time.

Final Thoughts

The days of wondering "Wait, what was I supposed to do after this call?" are officially over. Whether you need a stealthy assistant that hides in the background like Jamie, or a data-heavy coaching tool like Avoma, there is an AI agent on this list that will fit your workflow perfectly. By offloading the boring task of note-taking to these digital geniuses, you free up your brain to do what it does best: solve problems, build relationships, and actually get work done.

FAQs

Which AI meeting assistant is best for privacy-conscious teams in 2026?

If your team is worried about visible bots or data training, Krisp and Jamie are the top choices as they don't join calls as participants and process audio differently. Fellow is also a great option because of its explicit "privacy-first" architecture that ensures your data isn't used to train general AI models.

Can these AI tools transcribe meetings in languages other than English?

Yes, most modern assistants like Sembly AI and Otter.ai support dozens of languages, with some supporting over 100 dialects. Sembly is particularly well-regarded for its high accuracy in professional settings across multiple European and Asian languages, making it a favorite for global corporations.

Do I need a paid subscription to get good AI meeting notes?

Not necessarily! Fathom offers an incredibly powerful free tier for individuals that includes unlimited recordings and summaries. However, if you need features like "team-wide search," "CRM integration," or "custom summary templates," you’ll likely need to upgrade to a paid plan, which usually starts around $10 to $20 per month.

How accurate are the AI-generated action items?

While they are remarkably good in 2026, they aren't perfect. They excel at catching explicit tasks like "I will send the contract tomorrow," but they might miss more subtle or "implied" actions. It is always a good idea to spend 60 seconds reviewing the AI’s list to make sure it didn't accidentally assign your boss's task to the summer intern.

Will these tools work with "non-standard" apps like Slack Huddles or Discord?

Tools that "live on your system," like Krisp, Jamie, and Supernormal (for Mac) are the best for this. Because they capture the audio coming out of your computer's speakers, they don't care what app you are using, making them far more flexible than "bot-based" assistants that can only join scheduled Zoom or Google Meet calls.

What is Fueler Portfolio?

Fueler is a career portfolio platform that helps companies find the best talent for their organization based on their proof of work. You can create your portfolio on Fueler. Thousands of freelancers around the world use Fueler to create their professional-looking portfolios and become financially independent. Discover inspiration for your portfolio

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