Import PST Files to Gmail: A Step-by-Step Guide

PST files, commonly associated with Microsoft Outlook, store your emails, contacts, calendars, and other data. On the other hand, Gmail, part of Google Workspace, offers a versatile and user-friendly email platform. Migrating your PST files into Gmail can help you seamlessly transition to this powerful email ecosystem. In this article, we will explore the reasons behind such a migration, the methods to achieve it, and the advantages of using Gmail.

Why Migrate PST Files into Gmail?

Unified Email Experience: Gmail allows you to access your emails, contacts, and calendars from anywhere with an internet connection. Migrating PST files to Gmail ensures you have a unified email experience across devices.

Collaboration: Google Workspace offers excellent collaboration tools. By importing PST files, you can seamlessly collaborate on emails and documents with your colleagues.

Security: Gmail's robust security measures help protect your data from threats, ensuring the safety of your emails and attachments.

Search Efficiency: Gmail's powerful search capabilities make it easier to find specific emails, reducing the time spent looking for important information.

Methods to Migrate PST Files into Gmail:

Now, let's explore two methods to import PST files into Gmail:

Manual Method:

Enable IMAP in Gmail:

  • Log in to your Gmail account.
  • Go to Settings > See all settings > Forwarding and POP/IMAP.
  • Enable IMAP access.

Configure Outlook:

  • Open Outlook and go to File > Add Account.
  • Follow the setup wizard, selecting "Manual setup or additional server types."
  • Choose "POP or IMAP" and enter your Gmail account details.
  • Configure the account settings, ensuring the server is set to and port to 993 (SSL).

Import PST:

  • In Outlook, click File > Open & Export > Import/Export.
  • Choose "Import from another program or file" and click Next.
  • Select "Outlook Data File (.pst)" and click Next.
  • Browse and select the PST file you want to import.
  • Choose the Gmail account you configured earlier as the destination.
  • Click Finish to start the import.

Learn how to import PST into Gmail account professionally?

Professional Method (Shoviv IMAP Backup and Restore Tool):

Download and Install Shoviv IMAP Backup and Restore Tool:

  • Download and install the Shoviv tool on your computer.
  • Launch Shoviv Tool:
  • Open the Shoviv IMAP Backup and Restore Tool.

Select PST File:

  • Click on "Add PST File" to select the PST file you want to import.
  • Configure Gmail Settings:
  • Enter your Gmail account details and IMAP server settings.

Start Migration:

  • Click "Start Migration" to initiate the PST to Gmail transfer process.

Monitor Progress:

  • You can monitor the migration progress in real-time.


  • Once the migration is complete, you will receive a notification.

Advantages of Using Gmail (Google Workspace):

  • Generous Storage: Gmail offers substantial storage space, so you won't have to worry about running out of room for your emails and attachments.
  • Integration: Seamlessly integrate with other Google Workspace apps like Google Drive, Calendar, and Google Meet for a more efficient workflow.
  • Spam Filtering: Gmail's advanced spam filters help keep your inbox clutter-free.
  • Mobile Accessibility: Access your emails on the go via the Gmail mobile app.
  • Collaboration Tools: Collaborate in real-time using Google Docs, Sheets, and Slides directly from your email.

Also read: How to Export Gmail Emails to PST?


Migrating your PST files to Gmail can simplify your email management, enhance collaboration, and improve data security. Whether you choose the manual method or opt for a professional tool like Shoviv Gmail Backup tool, the migration is worthwhile. Gmail's powerful features and accessibility make it a preferred choice for individuals and businesses alike. So, take the leap and enjoy the benefits of Gmail's seamless email experience.

16 Nov 2023

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