Exporting Gmail to Outlook: This is What Professionals Do

Gmail and Outlook are two of the most popular email clients in the world, each with its own advantages and disadvantages. Gmail is a web-based email client developed by Google, while Outlook is a desktop-based email client developed by Microsoft.

Differences Between Gmail and Outlook

Here is a table that compares Gmail and Outlook based on some key factors:

File formatMBOXPST
StorageCloud-basedOn-premises or cloud-based
FeaturesEmail, calendar, contacts, file storage, collaboration toolsEmail, calendar, contacts, tasks, tasks, journaling, and more
PricingFree with limited storagePaid with various subscription plans

Advantages and Disadvantages of Gmail


  • Easy to use
  • Free with unlimited storage
  • Accessible from anywhere with an internet connection
  • Secure and reliable
  • Offers a variety of features, including email, calendar, contacts, file storage, and collaboration tools


  • Can be slow on low-bandwidth connections
  • Limited customization options
  • Spam filtering can be aggressive
  • Not as integrated with other Microsoft products as Outlook

Advantages and Disadvantages of Outlook


  • Powerful and feature-rich
  • Offers a high degree of customization options
  • Tightly integrated with other Microsoft products
  • Supports offline access
  • Provides advanced features such as journaling and rules


  • Can be complex and difficult to use
  • Paid subscription required
  • Not as accessible on mobile devices as Gmail
  • Can be slow on large mailboxes

The Best Method to Export Gmail to Outlook

There are two main methods to export Gmail to Outlook:

  • Using the Outlook Import/Export Wizard: This method is simple and straightforward, but it may not be suitable for large mailboxes or if you need to filter the data before exporting.
  • Using a third-party Gmail to Outlook converter tool: This method offers more flexibility and control over the export process, but it requires additional software.

Before using any method make sure to take a backup Gmail emails either in a Hard drive or cloud drive.

Steps to Export Gmail to Outlook Using the Outlook Import/Export Wizard

  1. Open Outlook and go to File > Open & Export > Import/Export.
  2. Select Import from another program or file and click Next.
  3. Select Outlook Data File (.pst) and click Next.
  4. Select the Include subfolders checkbox and click Next.
  5. Browse and select the location where you want to save PST file.
  6. Click Finish and Outlook will start exporting in PST.

Steps to Export Gmail to Outlook Using a Third-Party Converter Tool

  1. Download and install a third-party Gmail to Outlook converter tool.
  2. Launch the tool and enter your Gmail login credentials.
  3. Select the Gmail mailbox you want to export and click Next.
  4. Select the Outlook PST format as the export format.
  5. Click Browse and select the location where you want to save the exported PST file.
  6. Click Convert.

Here is a List of some popular Gmail export tool

  1. Shoviv Gmail backup
  2. IMAP sync
  3. Weeom Backup tool for Gmail
  4. Datto Gmail backup
  5. Systools Gmail backup


Both Gmail and Outlook are excellent email clients with their own unique strengths and weaknesses. The best email client for you will depend on your individual needs and preferences. If you are looking for a free and easy-to-use email client with unlimited storage, Gmail is a good option. If you need a powerful and feature-rich email client that is tightly integrated with other Microsoft products, Outlook is a better choice.

Learn more: How to Backup Gmail Emails?

If you need to export Gmail to Outlook, you can use the Outlook Import/Export Wizard or a third-party Gmail to Outlook converter tool. The best method for you will depend on your specific needs and preferences.

Also Read: Gmail Storage full not receiving emails

16 Nov 2023

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