Simplified Guide for Converting Outlook PST Files to PDF Document

Are you in a dilemma about how to migrate PST files to PDF documents? Worry not, as this blog will walk you through an easy solution for transferring Outlook PST files to PDF. In this article, we will discuss both a manual approach and an alternative technique to address the question of how to migrate Outlook PST files to PDF. Stick with us until the end to discover how to smoothly transition your Outlook data into PDF format.

How to Migrate PST File to PDF Manually?

Outlook users have the option to save individual emails as PDFs within the application. However, this method is limited to single emails, and it doesn't provide a direct way to migrate a complete PST file or a bulk of Outlook emails to PDF. If you have a PST file that you wish to save as a PDF, you must first import it into Outlook. Once imported, you can then convert individual emails to PDF using the following steps:

1. Import the PST File into Outlook

  • Start your PC and open Microsoft Outlook.
  • When you go to the "File" menu, choose "Open & Export."
  • Proceed to "Import and Export," then "Export to a file."
  • After finding your PST file, select "Outlook data file (.pst)". After importing the PST file, make sure that every email is successfully imported.

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2. Saving Outlook Emails as PDF

  • Click on the email you wish to save as a PDF when you reopen Microsoft Outlook.
  • The "File" menu has the "Print" function.
  • Select "Microsoft Print to PDF" to print to.
  • Microsoft Print to PDF offers a print choices window via which you can go to save Outlook emails with attachments to PDF if you have a default printer selected.
  • Choosing "Save mails as PDF documents" and clicking "Next."
  • Choose where to save the file and press "OK."

Constraints on Direct Migration

Directly converting a PST file to PDF is not the best use case for the manual process mentioned above. One email at a time PDF conversion is its only capability. The migration of a whole PST file might be a laborious procedure. Additionally, installing Outlook is necessary for this procedure. You can have trouble receiving emails in PDF format with attachments if your default printer is not configured properly.

Alternative Methods for Converting Outlook PST Files to PDF

Use the WholeClear PST to PDF Converter if you need a fast and effective way to convert PST files to PDF. With its straightforward method of converting PST files to PDF without losing any information, this utility is made to meet the demands of its customers. It offers three practical ways to convert Outlook PST files to PDF files:

  • You can immediately convert orphan PST files to PDF using the Add Files & Add Folder and Add Files options.
  • Load Outlook Profile: This feature allows selective mail migration based on your needs and automatically loads the Outlook data that you have defined.
  • Everyone can now easily complete the transfer procedure thanks to the WholeClear PST to PDF Converter's simplification. It is free to download and install, and it lets you transfer 25 emails for free from PST to PDF format. You can easily and quickly find a solution to the problem of how to convert Outlook PST files to PDF using this program.

To Sum Up,

We've looked at a simple way to convert PST files to PDF in this post. Using the WholeClear PST to PDF Converter, you have an alternate technique in addition to the manual approach. You can test both options to get your questions regarding how to convert Outlook PST files to PDF answered, and the latter one allows you to check it out for free.

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26 Oct 2023

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