Merge or Combine Multiple PST files into One


All Microsoft professionals have a solid understanding of PST files. However, if you have any questions about PST files, let me explain.


A PST file is what?

Microsoft Outlook is a commonly used email client that people customize and use to access a variety of email providers. One PST file contains all of the email information in MS Outlook. The MS Outlook database is, in a nutshell, what a PST file is.

Why is it necessary to combine many PST files into one?

Normal or home users don't typically bring up this necessity, but when MS Outlook is utilized in large enterprises where email is the primary method of communication, the need for it quickly arises. This is due to:

1. PST files have a maximum size of 20 GB for Unicode and 2 GB for ANSI.

2. A single user can access numerous emails from various machines.

3. When an employee resigns, you must address any old emails.

These are the primary three justifications for why it is necessary to merge numerous PST files into a single PST. Naturally, it makes it simple to access all of your emails from a single interface.

How to bring together several PST files into one

There are numerous tips and techniques for combining PST files that are mentioned online, but I always advise my readers to use a manual method to get there. Additionally, hand merging is preferable to using an automated application if you only have a few PST files. It is common to observe users encrypting their PST files with passwords. By following a few easy steps, you can unlock a PST file that has a password even if you forget it. People frequently use strange methods to maintain PST files, and as a result, their PST files become corrupt. In this case, you can read the comprehensive instructions for fixing Outlook PST files.

How to merge several PST files Manually

Open MS Outlook and your PST file(s). Every version of Outlook supports the opening of extra PST files.

1. Open the Outlook Data File by selecting File > Open in Outlook 2007.

2. Find and choose the PST file in MS Outlook that you want to open.

3. Repetition of steps 1 and 2 for additional files

I advise switching the navigation pane to a folder or Mail view to examine the PST file that was imported into Outlook. The Folder List button is found in the lower left corner of Microsoft Outlook. Simply drag and drop your email list into the new folder, or use the move option that appears when you right-click on the item you've chosen. Everything you send, including files and information, will be sent to the location you specify.

Using a third-party tool, merge PST files in these steps

I advise you to use a third-party tool if you wish to merge or combine hundreds of PST files. You can search Google for third-party PST merge tools because there are many of them on the market. I would personally suggest a cheap tool I utilized for my company. You might think about utilizing Softaken PST Merge Tool. You should test out a sample version of this program before buying it, in my opinion.

I hope this clarifies any questions you may have about utilizing an automated tool or manually merging numerous PST files.


05 Mar 1999

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