How to Migrate from IBM Lotus Notes to MS Outlook

Outlook and Lotus/IBM Notes are both reliable email programs that can be used to send emails, save contacts, create tasks, take notes, arrange meetings, and more. The most frequent query regarding the conversion of Lotus Notes to Outlook on Windows is this one. Here, we'll go through each approach that might be used to import the Lotus Notes database into Outlook.

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A succinct summary of Lotus Notes and Outlook using Lotus Notes Originally released in 1989 as HCL Notes, IBM Notes was acquired by IBM Community in 1995. Email, contact, calendar, tasks, notes, discussion forums, blogging, and instant messaging features are all included in this client-server collaboration program. User data is stored in local storage folders using the NSF file format.

Microsoft Outlook: Created by the Microsoft team in 1997, Outlook is the most popular and commonly used personal information organizer. All databases are kept there in OST and PST formats. Because Microsoft Outlook has so many sophisticated features, the majority of consumers choose to use it.

Reason for Conversion of Lotus Notes to Outlook

1: Lotus Notes is challenging for all users to utilize, and maintaining the Domino server requires hiring technical personnel.

2: Compared to Outlook, IBM Notes is more costly.

3.NSF files frequently become damaged as a result of file header corruption, unexpected system power outages, malware attacks, etc.

How to Switch from Lotus to Outlook

Users are able to migrate NSF files in Outlook using two reliable methods. Let's look at its procedures to learn how to manually transfer the Lotus Notes database to Outlook.

1: Importing and exporting data

2: Use software to convert Lotus Notes to Outlook.

Method Use of Import and Export Follow the procedures one at a time to convert Domino Notes files into Outlook PST format. This approach is broken up into two sections.

Part A: Export Files from Lotus Notes Mailboxes

  1. Start IBM Notes and select the Open option. From there, select Mail, Contacts, Calendar, or any other object you wish to export.
  2. Select the Export option under the File menu.
  3. Next, choose a file name and location for exporting the file, select CSV or structure text as the save as type, and then click the Export button.

Part B: Import the Lotus Notes mailbox file into Outlook

  • Start Microsoft Outlook, choose the File menu, and then select the Import/Export option.
  • Next, choose "Import from another program or file" in the import and export wizard section. Then press the next button.
  • Select the Next option instead of skipping the "Common Separate Value" option.
  • Click the Browse button and enter the location of the CSV file that was exported. In addition, select the "Replace duplicates with imported items option" and press the Next button.
  • Choose the folder you wish to import to as the destination.

Why Professionals prefer not to use Manual Processes:

It is acceptable that the free migration approach is the import and export method. Aside from this, however, the procedure is not precise for the Lotus database, and there is a risk of a variety of problems, including:

  • If synchronization is stopped, all mailboxes cannot be relocated.
  • Folder and subfolder structure, rich text formatting, pictures, and attachments are not maintained.
  • Migration takes a long time.
  • If a mistake occurs, technical expertise is required to finish the operation.

Use the Softaken Lotus Notes to Outlook Converter to convert Lotus Notes to Outlook:

A great tool for converting Lotus Notes NSF files into Outlook PST file format is Softaken Lotus Notes to Outlook Converter Software. This expert program assists in converting IBM Notes files of any size into PST files while preserving folder structure and HTML layout. Every user may easily convert Domino Notes files into PST, EML, MBOX, HTML, MSG, Office 365, and more formats by using our wonderful NSF to PST Converter program.

Feature of the Lotus Notes to Outlook Converter Tool:

  • The program is very user-friendly, so even a novice user can use it.
  • This displays a glimpse of the whole database of Lotus Notes NSF files.
  • enables users to export certain emails, files, and folders from Lotus Notes into the Microsoft PST format.
  • Supports all Lotus Notes versions, including 11.0, 10.0, 9.0, 8.5, 8.0, 7.0, and 6.0 among others.
  • Provides PST files that are compatible with all versions of Outlook and may be imported into them.
  • The program installs without difficulty on all Windows systems.
  • Before converting a mailbox from Lotus Notes to Outlook, fix all Lotus Notes file issues.
  • Capable of importing and converting several IBM Notes files into the Outlook PST format.
  • Users can merge numerous Lotus Notes files into a PST file using option 4.

Also Read:- Free Methods to Convert Lotus Notes Files to PST

Lasting Phrases: Here, both manual and software solutions are made clear. The manual trick is less precise and more ineffective than the software approach. However, you may compare the two approaches and then choose which is best for your individual or professional needs.

12 Sep 2023

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